Using SharePoint Offline with SharePoint Workspace – Part 2

In Using SharePoint Offline Part I we looked at the SharePoint Workspace  configuration tool, the installation and  the available settings  to be configured. Now   actually use the offline features of SharePoint 2010 with SharePoint Workspace 2010.

There are two ways to synchronize SharePoint content with your local offline store -

Synchronizing  SharePoint Site content using the SharePoint Workspace Launchbar

The first approach is using the SharePoint Workspace 2010 tool to synchronize the content.

Open the SharePoint Workspace Launchbar from the File tab, choose “New” and select SharePoint Workspace.

SharePoint Workspace Launchbar

Next,   type in the SharePoint site URL in the below screen. I will use http://sps2010 as an example, which is my local SharePoint Server 2010 with a sample document library.

Sync to SharePoint in Workspace 2010

After clicking OK, you will likely have to specify the username and password for the SharePoint site. Type in the credentials and click OK.

Once you enter the site URL and credentials correctly, you will see the Sync to SharePoint Workspace screen with the current synchronization status.

Office Workspace 2010 synchronization with SharePoint 2010

When the tool completes the synchronization and you don’t encounter any errors in the process, you can go to the synchronized workspace using “Open Workspace” button (which will become active when synchronization is complete). Oopen the SharePoint Workspace environment with the currently synchronized SharePoint Server 2010 content. In the below example, you can see that the tool uploaded my sample site with the custom  document library which I named “My Documents”. For this demonstration I uploaded  four different documents.

SharePoint Workspace 2010 with synchronized SharePoint Document Library content

Synchronizing  SharePoint Site content using the SharePoint Document Library

We will look at the Workspace later, but for now to go back to the start, close the Workspace and open the SharePoint Document Library from the browser.

SharePoint 2010 Document Library view in the browser

Now, click on the Library tab in the Library Tools section in the site ribbon.
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